SS KYC : Shikshan Sarvada
SS KYC: Shikshan Sarvada helps schools and institutions securely collect, verify, and manage student KYC and academic details in one streamlined digital system.
Jayesh brahmbhatt
India
Industry:
Category:
EducationOnline Learning / Tutor
Deliverables:
Flutter app, API web services, Admin panel
Technology Stack
Tools
Xcode
Android studio
VS code
Git
Cloud/Server
GoDaddy
Apache
Back-end
Python
Mobile
Flutter
Team Members
Flutter
1 Member
QA
1 Member
Project Manager
1 Member
Project Description
Most schools and education organisations still rely on physical forms and manual workflows when they onboard students, collect documents, or update records. This makes it hard to keep data clean, secure, and up to date, especially when working across multiple batches, years, or programs. SS KYC: Shikshan Sarvada was built to fix that.
With the mobile app, students or parents can log in, fill in key details, upload required documents, and complete their KYC process without visiting the office or handling stacks of paperwork. The app guides them through structured steps, personal information, contact details, academic history, ID proof, and other documents, reducing errors and missing fields.
On the institution side, a Reactâbased admin panel connected to a Django backend gives staff a clear dashboard of applications, verification status, document completeness, and followâups. Administrators can review submissions, approve or reject entries, request clarifications, and export clean data for use in their internal systems, all from one place. Flutter ensures a smooth mobile experience on both Android (once live) and iOS, while Django provides a robust, scalable backend for data and workflows.
Business Goals
The main business goal of SS KYC: Shikshan Sarvada is to modernise student data collection and verification for education providers, saving time, reducing errors, and improving data quality.
Instead of spending hours on manual checks, chasing missing documents, or reâentering information into separate systems, institutions can manage the entire KYC journey digitally and ensure that each student’s profile is complete and consistent.
For students and parents, the goal is convenience and clarity: a guided, mobileâfirst KYC experience that clearly explains what to submit, shows status updates, and reduces the need for repeated visits or forms. Over time, the platform can also support multiple institutions and programs, allowing the product to grow into a broader education data backbone.
Features
Guided KYC Submission
Students and parents follow a stepâbyâstep flow to submit personal details, contact information, academic data, and required documents, with clear validation and prompts.
Secure Document Upload
The app allows users to upload photos or PDFs of required documents (ID proof, certificates, etc.), attaching them directly to the student profile.
RealâTime KYC Status
Users can see whether their KYC is pending, under review, approved, or requires clarification, reducing uncertainty and support calls.
ReactâBased Admin Panel
Institution staff use a web dashboard to review applications, verify documents, approve or reject submissions, and track overall completion rates across batches.
DjangoâPowered Backend
A Python (Django) backend handles authentication, data models, document storage logic, and roleâbased permissions, ensuring secure and consistent handling of sensitive information.
Search & Filters for Admins
Admins can quickly search students, filter by class/program/status, and identify those whose KYC is incomplete or awaiting action.
AuditâFriendly Data Structure
Structured records make it easier to respond to audits, inspections, or reporting needs, as all required details and documents are tied to each student in an organised way.
CrossâPlatform Flutter App
The Flutter frontâend provides a consistent, responsive experience on mobile devices, making KYC completion easier for families who primarily use smartphones.
Typography & Color Palete
Challenges & Solutions
Challenges
Solutions
Replacing deeply ingrained paperâbased processes
Many institutions are used to manual forms and may be hesitant to shift everything to digital.
The app and admin panel were designed to mirror existing workflows while simplifying them, so staff feel like they’re doing the same work, just faster, with better visibility and far less paperwork.
Ensuring data accuracy and completeness
Incomplete or incorrect entries can cause major delays in admissions and record management.
Fieldâlevel validation, mandatory sections, and clear “what’s missing” indicators help users submit complete, accurate data on the first try, reducing backâandâforth.
Handling sensitive student information securely
KYC and academic data are highly sensitive and must be protected.
Django’s robust authentication and permission system, combined with secure APIs and roleâbased access in the admin panel, keeps data protected and restricts access to authorised staff only.
Making the app easy for nonâtechnical users
Parents and students may have different levels of digital comfort, especially on mobile.
The Flutter app uses a clean, simple interface with clear labels, progress indicators, and minimal steps per screen, making the process approachable for all age groups.
Aligning one platform with multiple institutional requirements
Different schools or programs might require slightly different fields and documents.
The backend and admin tools were designed to be configurable, allowing institutions to enable or disable certain fields, define document types, and adapt the KYC flow to their policies without changing the core app.
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